Clients pick their own reformer from a map of your room, classes cap at the machines you actually have, and private and duet sessions sell as packages — one system for the pilates studio built around small rooms and premium rates, under your studio's own name.
A reformer room seats eight machines and no more, but bookings come in by phone, by WhatsApp and at the front desk — so the ninth booking isn't caught until a client is standing next to a machine someone else already claimed.
Without a separate system, a 1:1 or duet slot gets treated the same as a group class — no package, no session count, just a name on a calendar.
A client on a 10-pack quietly stops rebooking around session seven. Nobody flags it, because there's no renewal date to miss — just a package that goes quiet, and a client who's drifted to another studio by the time anyone notices.
Clients paying more for a small, considered room expect the booking experience to match it — instead they get a generic scheduling app that could belong to any studio on the street.
Everything below is on every plan. Each card says which surface it lives on — the owner dashboard, the instructor app or the member app.
Members book from a map of the room — reformers, towers and chairs where they really stand, mirror and instructor at the front — and tap the machine they want. They can change machines until your cancellation cutoff. Or set a class to assign machines automatically, and the member sees theirs as soon as they book.
Member app · Owner dashboardSee the full feature: Class booking →A class can't take more bookings than it has working machines, so an eight-reformer room never gets a ninth booking. Once it's full, the next booking joins a waitlist and gets a machine the moment one opens. Take a reformer out of service and its bookings move to free machines, each client is notified, and anyone left without one is flagged to you.
Owner dashboardMembers open your own app — not ours — to see the week's class schedule, pick a machine and buy the next package, all under your studio's name and colours, in light or dark.
Member appSee the full feature: Member app →A monthly membership, a class pack or an intro offer sits next to private and duet packages, sold and renewed from the dashboard with the balance visible to the member.
Owner dashboardSee the full feature: Membership plans →A 5-session or 10-session package for a private or a duet slot, booked into the instructor's real availability and drawn down one session at a time.
Owner dashboard · Instructor appEvery instructor's week on one calendar, and every class as a map of who's on which machine. The desk moves or swaps clients between machines with two taps; instructors can too if you allow it. A sub can be swapped in without losing the class history. Clients check in with a QR code, or a finger or face on your eSSL or ZKTeco device.
Owner dashboard · Instructor appMemberships, packages and single classes paid in the app, with an invoice generated automatically for every payment — through Stripe, Razorpay or Nomod.
Owner dashboardPosture notes, injury history and progress recorded on the client record over time, visible to whichever instructor takes the next session — and a waiver signed in the app before the first one.
Instructor app · Member appAsk in plain English and it answers from your own data. Ask it to change something and it lines the change up for you to confirm. It is built into your dashboard and connects to Claude and ChatGPT, and each person reaches only what their role allows.
How the AI worksAdd a Reformer Flow class on Saturdays at 9, eight reformers, with Sofia.
Here's the class to add:
Add Reformer Flow weekly
| Question | ManageYourGym | What you’ll often hear |
|---|---|---|
| Is the price published? | $79, $169 or $349 a month, on this page. | Often:“Get a quote” — the number comes after the demo. |
| Am I locked in? | No. Monthly or yearly, cancel anytime. | Often:12-month terms that auto-renew. |
| Is the member app extra? | No. Under your name, on every plan. | Often:A paid add-on or a higher tier — one vendor lists it at $99 a month extra. |
| Do I need hardware? | No. QR on a phone or a tablet at the entrance. | Often:Turnstiles or scanners bought separately. |
Read from competitor pricing pages and reviews, September 2026.
Your clients and your instructors open an app published under your studio's own name and icon, in your colours, on the Play Store and the App Store. Same data as your dashboard. None of our branding.
How the branded app works
The studio between classes: today's sessions, who's on which reformer, who's on the waitlist, memberships and packages about to run out, revenue this month.
Book a class on the reformer they want, a private or a duet session, see the package balance and pay for the next one — all under your studio's own name.
The instructor's own day: their classes with who's on which reformer and who's checked in, their private and duet sessions, client notes and assessments, and their own earnings.
A pilates studio runs small classes on purpose — a reformer room seats what it seats. ManageYourGym books each client onto a specific machine, caps the class at the machines that work today, and treats a private or duet session as its own bookable unit, not an afterthought.
Pick the tier that fits your roster. The branded apps are included on every tier and set up with you during onboarding. Every feature on this page is on every tier — nothing is an add-on.
Gyms outside India are billed in USD.
For a studio finding its feet.
$79/mo
Up to 150 clients · single location · 10 instructors
Start free trialFor a studio with a full room.
$169/mo
Up to 500 clients · 3 locations · 30 instructors
Book a demoFor a studio group.
$349/mo
Unlimited clients · unlimited locations · unlimited instructors
Book a demoYes. For each class you choose whether members pick their machine or the studio assigns one. When they pick, the member app shows a map of the room with the open machines, and they can change to another free one until your cancellation cutoff. The desk can move or swap anyone until the class ends.
Mark it out of service on the room layout. Bookings on that machine move to free ones for every upcoming class, and each client gets a notification with their new machine. If a class has no free machine left, the client is flagged on your dashboard so the desk can sort it.
Once every machine is booked, the class stops taking new bookings and the next client to try joins a waitlist. When a machine opens, the first person on the waitlist gets it. A booked-but-unpaid machine is held for a short window while the client completes payment, then released if the hold expires.
Yes. Each room has a layout of typed machines — reformer, tower, chair or mat — and each class says which types it uses. Two classes can share the room at the same time as long as they don't use the same type of machine.
Card payments run through Stripe, Razorpay or Nomod, settled to your own account. A membership, a class pack, a private package or a single class is paid for in the app, with an invoice generated automatically for every payment.
Yes. The member and instructor apps publish on the Play Store and the App Store under your studio's own name and icon, in your colours. A client searching for your studio by name finds you, not us.
Bring your class schedule to a 20-minute demo, or start the trial and message us on WhatsApp whenever you get stuck.